- Certificate of Eligibility (CoE): The Certificate of Eligibility is an official document issued by Japan’s immigration authorities that confirms a foreign applicant meets the requirements for a specific residence status, such as “Student.” For most international students, obtaining a CoE is the first step in the visa process. The university usually submits the application to the regional immigration bureau in Japan on behalf of the student.
Once the CoE is issued, the student uses it to apply for a student visa at a Japanese embassy or consulate in their home country. The document helps speed up the visa screening process and proves that the applicant meets immigration requirements.
- Examination for Japanese University Admission for International Students (EJU): The EJU is a standardised entrance exam designed specifically for international students applying to Japanese universities. Administered by the Japan Student Services Organization (JASSO), the exam may include sections such as:
- Japanese as a Foreign Language
- Science
- Mathematics
- Japan and the World
- Gakubu (Undergraduate Faculty or Department): In Japanese universities, “Gakubu” (学部) refers to the undergraduate faculty or department.For example, a student might apply to the Gakubu of Engineering, Gakubu of Economics, or Gakubu of International Studies. This term is commonly used in admissions materials and refers specifically to bachelor’s degree programmes, distinguishing them from graduate schools.
- Japanese Language Proficiency Test (JLPT ): The JLPT is an internationally recognised exam used to measure Japanese language proficiency. Many universities in Japan require international applicants to demonstrate Japanese language ability, especially for undergraduate programmes taught in Japanese. The JLPT has five levels, from N5 (basic) to N1 (advanced). For degree programmes taught in Japanese, universities often require N2 or N1 level proficiency.
- The Ministry of Education, Culture, Sports, Science and Technology (MEXT) Scholarship: The MEXT Scholarship is a prestigious, fully funded program sponsored by Japan’s Ministry of Education, Culture, Sports, Science and Technology for international students. It covers tuition, round-trip airfare, and provides a monthly stipend for undergraduate, research, and specialized training students. Key routes include embassy recommendations and university recommendations.
- Residence Card: The Residence Card is an official identification card issued to foreign nationals staying in Japan for more than three months. International students usually receive this card at the airport upon arrival in Japan. Students must carry their residence card at all times and use it for procedures such as opening bank accounts, registering their address, or extending their visa.
- Student Visa: International students who plan to study in Japan for more than 90 days must obtain a Student Visa (often referred to as “Student” status of residence). After receiving the Certificate of Eligibility, students submit their visa application to the nearest Japanese embassy or consulate along with supporting documents such as:
- Passport
- Visa application form
- Certificate of Eligibility
- Admission documents from the university
